Tag Archives: Office 365

Released: Backup for Office 365 4.0 …Now with Object Storage Support!

Yesterday, Veeam Backup for Microsoft Office 365 (VBO) version 4.0 (4.0.0.1345) went GA. This new version again builds on the 3.0 release that enhanced overall performance for Exchange, SharePoint and OneDrive as well as further enhancements around backup policy, reporting and APIs. Version 4.0 is heavily focused on the addition of Object Storage support for the storing VBO data which has been a top request for a long time by our customers and partners.

Version 3.0 was released just seven months ago and it’s a credit to the R&D team for pushing out a major update in such a small space of time. I talked a little bit about the Object Storage support here when we released the public beta but it’s an understatement to say that being able to leverage Public or Private cloud Object Storage to store the sheer volume of data produced by Office 365 Organizations is key to the future success of this product in terms of what it offers customers longer term.

What’s New in 4.0:

While understanding how best to deal with the backing up of SaaS based services where a lot of what happens is outside of the control of the backup vendor, there are challenges around the backing up and restoring of Exchange, SharePoint and OneDrive. With the release of version 4.0 one of the biggest pain points in terms of data growth has been solved with the leveraging of Object Storage. We have also added efficiencies around the backing up of SharePoint sites in better dealing with Office 365 throttling mechanisms by leveraging multiple backup accounts helps to distribute the load on Office 365 servers and significantly reducing the risk of backups throttling.

Apart from the headline new features and enhancements there are also a number of additional ones that have been implemented into Backup for Microsoft Office 365 4.0.

  •  Exclude retention for contacts and calendars allows you to protect all contacts and calendar items for as long as an associated mailbox is protected and skip these items from the retention cleanup.
  • Additional automation through non-mail enabled Office 365 security groups support allows for easier backup jobs management. Azure Active Directory security groups populated to Office 365 (or created in Office 365 directly) can now be used as a source for backup jobs.
  • Enhanced Mailbox Protection report now includes protection statistics for Office 365 Group, Public, Shared and Resource (Equipment/Room) mailboxes.
  • Added a Cloud Credential Manager and Password Manager for maintaining a list of account records to connect to object storage.
  • Console will now automatically disconnect from the backup server after 30 minutes of inactivity to reduce the load on the server.

For another look at what’s new, Niels Engelen goes through his top new features in detail here and for service providers out there, it’s worth looking at his Self Service Portal which has also been updated to support 4.0.

Architecture and Components:

Obviously the biggest change to the architecture is when you want to leverage Object Storage for a repository. This keeps only metadata and a cache with all backup data located in Object Storage. Because multiple Repositories can be created and mapped to one or more users, there is flexibility in being able to have a choice of local storage or one or more Object Storage platforms. When using object storage, data can be protected with optional encryption at-rest.

Proxies are the work horses of VBO and can be scaled out again depending on the size of the environment being backed up. Again, this could be Office 365 or on-premises Exchange or SharePoint instances.

Installation Notes:

You can download the the latest version of Veeam Backup for Microsoft Office 365 from this location. The download contains three installers that covers the VBO platform and two new versions of the Explorers. Explorer for Microsoft OneDrive for Business is contained within the Explorer for Microsoft SharePoint package and installed automatically.

  • 4.0.0.1345.msi for Veeam Backup for Microsoft Office 365
  • 4.0.0.1345.msi for Veeam Explorer for Microsoft Exchange
  • 4.0.0.1345.msi for Veeam Explorer for Microsoft SharePoint

To finish off…It’s important to read the release notes here as there are a number of known issues relating to specific situations and configurations.

Backup for Office 365 has been a huge success for Veeam with a growing realisation that SaaS based services require an availability strategy. The continuity of data on SaaS platforms like Office 365 is not guaranteed and it’s critical that a backup strategy is put into place.

Links and Downloads:

Public Beta – Backup for Microsoft Office 365 v4

Overnight at Microsoft Ignite, we announced availability of the Public Beta for the next version of Veeam Backup for Microsoft Office 365. This is again a much awaited update for VBO with a ton of enhancements and the introduction of Object Storage Support for Backup Repositories. The product has done extremely well and is one of our fastest growing in the Veeam Availability Platform. The reason for this is due to Organizations now understanding the requirements around the backing up of Office 365 data.

Backup for Office 365 3.0 Yes! You Still Need to Backup your SaaS

While we have enhanced a number of features and added some more reporting and user account management options, the biggest addition is the ability to leverage Object Storage to store longer term backup data. This has been a huge request since around version 1.5 of VBO, mainly due to the amount of data that is required to backup Exchange, SharePoint and OneDrive Organizations.

Similar to Cloud Tier in Backup & Replication 9.5 Update 4, the premise of the feature is to release pressure (be it cost, management and maintenance) on local Backup Repositories and offload the bulk of the data to cheaper Object Storage.

There is support in the beta for:

Though similar in name to Cloud Tier in Backup & Replication, the way in which the data is offloaded, stored and referenced in the VBO implementation is vasty different to that of Cloud Tier. As we get to GA for the v4 release there will be more information forthcoming about the underlying mechanics of that.

The Beta is available now and can be installed on a seperate server for side by side testing against Office 365 Organizations. For those looking to test the new functionality before the offical GA later in the year head to the Beta Download page and try it out!

Enhanced Self Service Restore in Backup for Office 365 v2.0

Earlier in the year I gave an overview on the Self Service recovery capability of Veeam Backup for Office 365 which gave Veeam Cloud and Service Providers the ability to offer self service to their tenants for the recovery of Exchange data that’s been backed up on their platforms as a service.

As a bit of a refresher:

Tenant admins communicate with the Service Provider via the Cloud Gateway component which handles flow of data. The Service Provider grants the ability to their tenants so that each tenant can perform self restore operations using Veeam Explorer for Microsoft Exchange. By default, tenants are not able to restore anything from the backup without a Service Provider assistance.

The steps above show the self restore scenarios performed by the Tenant:

  • Tenants use Veeam Explorer for Microsoft Exchange to send restore requests via Veeam Cloud Gateway directly to the Service Provider.
  • On the Service Provider side, Veeam Backup for Microsoft Office 365 management server detects a proxy server responsible for processing tenant data.
  • Veeam Backup for Microsoft Office 365 management server locates an associated repository that contains a backup file that belongs to the Tenant.
  • Corresponding backup data is then transferred back to the tenant via Veeam Cloud Gateway.
What’s Changed in v2.0:

As mentioned, one of the big limitations in VBO v1.5 was the fact you could only restore the most recently backed up recovery point which limited it’s usefulness for most administrators looking to take advantage of the feature. That’s changed in VBO v2.0 with the ability to now choose a point in time from the Explorers. This is true for both Veeam Explorer for Exchange and Sharepoint (Which also does OneDrive).

Shown below is a Service Provider view of a restore operation for the Sliema organisation. As with the previous versions you have the ability to use latest or go back to a point in time.

As a reminder…the retention is set against the Backup Repository in VBO. Organisations are assigned to Repositories which dictates their own retention. At the tenant end, once the Veeam Explorer has been launched and the Connect to a Service Provider option has been chosen, you now see similar options to either do the latest, or go to a point in time.

If you go to choose a point in time that precedes the date of the first backup you will get the error below. Once a correct point in time has been selected the Self Service can begin. Shown below i’m able to go back to the 3rd of May 2018 restore point and perform actions on mail items. In this case, I was looking for a AWS Bill that I had deleted out of the mailbox and had gone way past my default Exchange retention settings. Back on the Service Provider end, you can see the active restore job session which is being facilitated through Cloud Connect. Conclusion:

To reiterate, the market for Office365 backups is significant and we have built in some pretty cool technology into Backup & Replication that works with Backup for Office365 that allows easy, self service capabilities that can be productized by Service Providers out of the box. Not only can Service Providers offer services to backup client Exchange, SharePoint or OneDrive Organisations but they can also extend that to offer self service which increases overall operational efficiencies at the provider end while also offering enhanced services to clients.

References:

https://helpcenter.veeam.com/docs/vbo365/guide/vex_sp_add.html?ver=20#pit

Configuring Service Provider Self Service Recovery with Veeam Backup for Microsoft Office 365

Released: Backup for Office 365 2.0 …Yes! You Need to Backup your SaaS

Last week the much anticipated release of Veeam Backup for Office 365 version 2.0 (build 2.0.0.567) went GA. This new version builds on the 1.5 release that was aimed at scalability and service providers. Version 2.0 adds support for SharePoint and OneDrive. Backup for Office 365 has been a huge success for Veeam with a growing realisation that SaaS based services require an availability strategy. The continuity of data on SaaS platforms like Office 365 is not guaranteed and it’s critical that a backup strategy is put into place.

Version 1.5 was released last October and was focused on laying the foundation to ensure the scalability requirements that come with backing up Office365 services were met. We also enhanced the automation capability of the platform through a RESTful API service allowing our Cloud & Service Providers to tap into the APIs to create saleable and efficient service offerings. In version 2.0, there is also a new set of PowerShell commandlets that have been enhanced from version 1.5.

What’s New in 2.0:

Office 365 Exchange was the logical service to support first, but there was huge demand for the ability to extend that to cover SharePoint and OneDrive. With the release of version 2.0 the platform now delivers on protecting Office 365 in its entirety. Apart from the headline new features and enhancements there are also a number of additional ones that have been implemented into Backup for Microsoft Office 365 2.0.

  • Support for Microsoft SharePoint sites, libraries, items, and documents backup and restore.
  • Support for Microsoft OneDrive documents backup and restore.
  • Support for separate components installation during setup.
  • Support for custom list templates in Veeam Explorer for Microsoft SharePoint.
  • Support for comparing items with Veeam Explorer for Microsoft Exchange.
  • Support for exporting extended logs for proxy and controller components.

We have also redesigned the job wizard that enhances setup, search and maintaining visibility of objects.

Architecture and Components:

There hasn’t been much of a change to the overall architecture of VBO and like all things Veeam, you have the ability to go down an all in one design, or scale out depending on sizing requirements. Everything is handled from the main VBO server and the components are configured/provisioned from here.

Proxies are the work horses of VBO and can be scaled out again depending on the size of the environment being backed up. Again, this could be Office 365 or on-premises Exchange or SharePoint instances.

Repositories must be configured on Windows formatted volumes as we use the JetDB database format to store the data. The repositories can be mapped one to one to tenants, or have a many to one relationship.

The API service is disabled by default, but once enabled can be accessed via a URL to view the API commands in Swagger, or directly via the API endpoint.

Free Community Edition:

In terms of licensing, VBO is licensed per Office 365 user in all organizations. If you install VBO without a license, you will trigger Community Edition mode that allows you to have up to 10 user accounts in all organizations. This includes 1 TB of Microsoft SharePoint data. The Community Edition is not limited in time and doesn’t limit functionality.

Installation Notes:

You can download the the latest version of Veeam Backup for Microsoft Office 365 from this location. The download contains three installers that covers the VBO platform and two new versions of the Explorers. Explorer for Microsoft OneDrive for Business is contained within the Explorer for Microsoft SharePoint package and installed automatically.

  • 0.0.567.msi for Veeam Backup for Microsoft Office 365
  • 6.3.567.msi for Veeam Explorer for Microsoft Exchange
  • 6.3.568.msi for Veeam Explorer for Microsoft SharePoint

To finish off…It’s important to read the release notes here as there are a number of known issues relating to specific situations and configurations.

Links and Downloads: